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HR Manager Payroll & Administration


Opfikon, CH

Department:  Human Resources

Job Details


Job Title:                      HR Manager Payroll & Administration        

Location:                      Opfikon-Glattbrugg

Reporting to:                 Head Corporate HR

Work Quota:                 60-80%


Job Summary


Do you have a good command of English and would you like to use it in your job? Are you looking for a new challenge in national and international payroll? You, as HR Manager for payroll and administration, will fit right in if you love to consult our staff in your area of expertise and to contribute to our dynamic team.


Job Responsibilities


  • Payroll processing: Prepare payroll based on different input sources received either on paper or through the on-line portals. Execute payroll calculations in the system for one legal entity. Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
  • Payroll controlling: Ensure the payroll output is correct and compliant with both legal and company specific rules. Balances the payroll accounts by resolving payroll discrepancies. Implement control processes and best practices; ensure the continuation of HR standardization.
  • Payroll system maintenance: In close coordination with the company’s outsourcing provider, maintain client rules in the payroll system. 
  • Declarations: Make monthly, quarterly and yearly payroll declarations to the different authorities and insurances (AHV, Pension Fund, Accident insurer, Tax offices, etc). Be the main point of contact for inquiries or discussions on particular cases.
  • HR Reporting: support budgeting and forecasting processes. Ensure statistics and reports for quarterly and year-end closings in co-operation with Finance. Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, etc.
  • HR Administration: Establish and maintain records for new hires, leavers, transfers, contractual changes, absences, etc., and register changes with authorities and insurances. Support the employee lifecycle process from entry to exit in the Head Office on an administrative level.
  • Onboarding: Enter and maintain employee data in HRIS and electronic files.


Qualifications and Competencies


  • Min. 3 years of experience in an HR expert role in payroll
  • Ability to build business relationships with employees and internal stakeholders
  • Advanced IT skills and strong proficiency in SAP and preferably SuccessFactors including MS Excel
  • An open-minded and people-/service-oriented self-initiator with clear sense of responsibility for administrative duties, and who can work well both independently and as a team player
  • Service-based working style, high attention to detail; high level of flexibility, ability to manage multiple priorities and work under pressure
  • Strong command of English and German